One of the most common searches among professionals is “how to be more productive.” As our roles become more complex and the workplace changes, professionals are looking for ways to simplify their workloads. Leveraging technologies like Microsoft 365 can significantly improve productivity.
Unfortunately, many mid-sized businesses do not have the capital required to employ a staff large enough to take on strategic IT initiatives. Typically, you may find an IT Director that can create fantastic roadmaps, but maybe doesn’t have time to support desktops. Or you may have an individual that’s really great at network infrastructure support but struggles with the strategic plans.
When you look at standard IT functions needed in a mid-sized business, there’s a variety of skillsets that are required. General helpdesk and network infrastructure support, cybersecurity, and backup are a just a few of those categories. Not to mention, you’ll need to have time and knowledge to create strategic plans and roadmaps to help move your business forward in an ever-changing world. Here at CSP we offer solutions that alleviate Internal IT team’s workloads and give them access to a tool stack to better preform their tasks and support their systems.
How Technology Can Increase Productivity & Profitability
When employees cannot meet productivity targets, they often aren’t being properly supported with the resources to do so. In fact, according to Ivanti, as many as 85% of workers don’t have the right resources and technology to take care of their tasks efficiently.
Investing in technology solutions can drastically improve a business’s productivity and output quality. However, you need to make sure that the solutions you implement align with your team’s needs and properly train your team on how to utilize them.
We can help you manage and optimize your Microsoft 365 environment to get you the results you are looking for. Here are some ways you can leverage Microsoft 365 to improve productivity:
1. Simplify Common Tasks
Everyone does small, mundane things every day that take a few seconds or a few minutes. Over time the amount of time spent on these tasks can really add up. Technology can simplify these tasks and improve workplace productivity and employee satisfaction. You can also minimize your employees taking unnecessary extra steps or getting stressed just to get these things done.
For example, if your team needs to schedule group meetings, you can utilize shared Outlook calendars or the Teams scheduling assistant tool to quickly see times where everyone is available. This reduces multiple back and forth messages and significantly reduces the time you have to spend coordinating schedules.
2. Easy File Access & Collaborative Editing
How many times have you had to wait several minutes (or even hours) waiting for a colleague to send you a file that you needed? Or how many times have you been interrupted by a colleague to get a file that they desperately needed?
Creating, editing, and sharing files is one of the most common tasks employees do every day. However, file storage and sharing with SharePoint is often overlooked and not maintained. SharePoint makes it easy for employees to track the history of changes made to a document, collaborate simultaneously, and find all the information they need to complete their tasks.
3. Simplified Communication
Messaging and chat technology can improve communication efficiency and employee productivity. With Teams chats are easier to compose, allow for group and channel communication, and typically Teams messages elicit a fast response from your team. Instead of typing out formal emails and awaiting responses or having details get lost in the shuffle, chats allow teams to stay connected and quickly get clarification.
Miscommunication has a hefty price tag ― literally. Debra Hamilton revealed that companies with 100 employees lose about $420,000 per year due to inefficient communication among employees.
4. Training & Professional Development
Your employees are smart and giving them the time to learn and expand their skill set can empower them to evolve their workflows, becoming more productive and effective. Additionally, as your business evolves and you implement new tools, it is important to hold staff training to ensure your team can leverage their full potential. We can help your organize Microsoft 365 trainings for your team.
Making Productivity a Priority
Productivity at work is a concept that affects almost all key business metrics such as operational costs, revenue, employee retention and attrition, and even customer and client satisfaction. It also impacts more intangible, yet equally important, things, including company culture, work environment, employee experience, and brand identity.
We would be happy to help you identify opportunities for optimization within your business and make solution recommendations. You can book a call with us any time via the button below.