How many of your friends carry two phones: one for work and one for personal? In most cases, it isn’t necessary for employers to provide their employees with work phones. So why is it so common?
“It boils down to trust,” says Kirk Averett, former general manager of one of the largest providers of Microsoft 365. “Employers don’t want corporate information to leak, especially if an employee leaves for a competitor. And employees don’t want corporate IT snooping inside their personal photos and email or potentially erasing their entire phone remotely.”
So how can we eliminate extra devices while maintaining the security and trust both employees and employers want? The answer is a BYOD or Bring Your Own Device.
Bring Your Own Device (BYOD)
Both formally and informally, many organizations now allow staff to bring their own devices (BYOD) and use them with corporate systems, especially for email. It is not uncommon for employees to have their work email on their phone, are able to access their work information on their personal laptops, and conduct work outside of the office.
Though increasing mobility should be one of your IT goals- allowing work to be done outside of the office and on personal devices poses security threats. To mitigate these risks, employers can leverage a mobile device management (MDM) solution to allow for monitoring and securing their information when it is accessed on mobile devices. However, these tools are expensive and intrusive leading employees to opt for the second work phone, or avoid working outside the office on mobile devices altogether.
This is a lose-lose situation. The employer is either restricting the employee’s ability to perform their work duties, or paying for extra devices, and the employee has to lug around extra devices.
An Elegant Solution with Microsoft 365
Microsoft 365 provides an alternative to pricey and invasive mobile device management (MDM) solutions. CSP Networks uses expert knowledge of Powershell to manage our customer’s mobile devices that connect to Microsoft 365. Here’s how it works:
1. A company’s email domain on Microsoft 365 is configured to block all mobile access by default
2. An exception is put in to allow email access from the official Microsoft Outlook® app for mobile devices
3. If a device is lost, stolen, or if an employee leaves the company, a company administrator or CSP Networks can remotely wipe the corporate email‐‐ and only the corporate email
Nothing about this solution enables an employer to access personal information on an employee’s cell phone or tablet. At the same time, the employer knows that business email data can be remotely secured if necessary.
Kirk went on to say, “This is the best solution I’ve seen to the problem of corporate email on personal cellphones. Everyone should be happy with it‐‐ simple personal privacy together with corporate email protection.”
If you are ready to put down that extra phone- use the button below to book a consultation call with us.